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Solutions

HR Solution for Enterprise

HR Solution for Organization with Multi Location Operation

If you are running a multi location business like F&B, Retailing, Hotels, with employees from all over the places in different countries and different states, using Mobile Solution may be your answer.

  • Tracks your employee attendance to work
  • monitors and track onsite services
  • communicating directly with your employees
  • checking of duty roasters
  • Analysis of your workforce
Talentoz Customer

We have done it for many of the customers with multi locations branches but with small headcount in each branches. Installing a time clock machine to keep track of their attendance is an Expensive Cost.

Solution to High Cost in hardware

  • Setting up the mobile GPS location of your workplace and employees can clock in through mobile with 50 meters radius
  • Supervisor Batch clock in for employees
  • Off site to client location for job/support with approvals workflow to direct reports
  • Tracking of OT, lateness, absent via Mobile in real time
  • HR Administrator can directly call up employees for absenteeism
  • Conventional Method of Tracking of 30 locations with each time clock costing RM 2,500, total cost of infrastructure tracking can cost up to  RM 75,000.
  • Cost of mobile is Zero as most employees would have a mobile with them or supervisor can manage the clock in to work.

Mobile Apps with Notifications and workflow processes

   gps tracking

Other Solution

  • Job costing for Payroll to calculate your split cost or salary by project, by location or by parameters sets by your organizations
  • This is to accurately apportion the Salary into the correct project or claim back from

Analysis Reporting

OTcharts

management_dashboard

Malaysia News

vantage energy adopts eclaims

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VANTAGE ENERGY GROUP ADOPTS E-CLAIMS TO STREAMLINE CLAIM PROCESS

vantage energy
vantage energy

Vantage Energy Group is a group of Malaysian company which was established in 2011, specializing in solutions to maintain, restore, and enhance production using various technologies and innovative equipment designs for applications ranging from Produced Water Polishing, De-Bottlenecking, Well Clean-up, De-Sanding & Production Enhancement.

In order to help employees better manage their claim process and accurately and timely process the claims, Vantage Energy decided to adopt to E-Claims management system to help streamline the claims process. this is to save time and make the claims process faster via online and mobile eclaims.

We are very glad to have Vantage Energy group to join our family to use E-Claims to streamline their processes and also our Operational modules which Include HR, Payroll, Leave and Time attendance to fully automate the entire HR processes.

We provides HR system to help our clients to better manage their HR processes and streamline the bottle necks of HR flow that makes HR a difficult task. We are able to provide multiple stream of channel to make the approval and integration process fast and easy.

Featured Customer

Football Malaysia transformation to Mobile HR

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We are please to have our latest addition Football Malaysia transformation to Mobile HR using our operational module. HR, Payroll, eLeave, eTime Attendance with time clock integration and eClaims module.

About Football Malaysia

Football Malaysia Limited Liability Partnership (FMLLP) was created with the aim to privatize the Malaysian professional football leagues. FMLLP operates and manages 5 entities which includes Liga Super, Liga Premier, Piala FA, Piala Malaysia and the Piala Sumbangsih.

With the vision to make football a pride of the nation once again, FMLLP’s efforts to transform Malaysian football is centered around 4 key pillars; competitive matches in all competitions, positive commercial growth, strong partnerships with stakeholders and increasing professionalism as well as integrity in team and league management.

HR Solutions

Our HR solution will enable Football Malaysia to utilize mobile technology to Apply Leave, Claims, Approve leave, claims, Check In for work, check out for work, run payroll, check attendance and all other HR functions with ease.

With mobile technology and full web system, Football Malaysia will definitely save time in managing their day to day HR functions.

Featured Customer

Astra Group of Companies Bateriku.com adopts Mobile HR

Bateriku.com adopts Mobile HR

We are please to have our latest customer trusting us adopting to our full web base HR system to run their entire HR operation across all their subsidiaries and operations.

Bateriku is the market leader is distributing Batteries  and delivering vehicle batteries directly to dealer stockist and end user right to their door steps.

we are eager to work with bateriku team to implement our HR System to the team to smoothen their HR processes and better manage their employees at multiple sites tracking lateness, underwork which is very significant control point for bateriku HR team.

This is our HR Champion Encik Husni that is going to use our system to modernize their internal process. We will deliver all our operation modules which includes HR, Payroll, eLeave, Attendance, Claims and Mobile HR.

Services that Bateriku provides as below:

“Bateriku.com provides a great value of on-site car delivery and installation services with just a phone call away or WhatsApp. We will come to your place or location immediately to rescue. This kind of services is needed by anyone, especially those who are less knowledgeable about batteries and car problems. You just have to relax and wait for our crews to come and run their service.

We do not immediately change your battery. We will do thorough check to identify the problem. It is free of charge. Thus you can save your money from being wasted on unnecessary things. If you need to change, you just pay the price of the battery. It is convenient and very profitable as we also provide a floating battery should your existing is at weak state and requires our further inspection at our office. This is where you have an option to consult us should your foreman tells you that the battery has to be changed.

We provide a variety of types of batteries – wet and maintenance-free and from almost all popular brands of high-quality to suit the specifications of your car. Batteries are guaranteed to be at lowest prices in the market, much cheaper than you can find at your workshop or spare-part shops, plus a basic 12 months warranty.

With Bateriku.com you will definitely save your time, your money and your own personal safety.”

 

Featured Customer

Super K Services Sdn Bhd implements Mobile Time Attendance

Super K Services Sdn Bhd implements Mobile Time Attendance

We are please to welcome Super K Services Sdn Bhd adapting to technology to enable their mobile workers to track their Attendance through our cloud services.

Superkleen Services Company, a full service cleaning and Maintenance Company offering a wide variety of services including:-

• Carpet & Upholstery Cleaning
• All type of floor polishing
• Contract building maintenance
• Home cleaning

All cleaning and maintenance staff are trained professionals. Service is provided seven days a week at hours that correspond with your needs. Our rates are comparable to or lower than those of other companies and we provide on site supervision of the cleaning staff at no extra charge to you.

Attendance Mobile Check In /  Out

Supervisor will manage subordinate Check In and Out time at each of the cleaning sites through mobile

Attendance Data will be send back to HQ in real time

Employee Attendance Analysis

We also help Super Kleen Services Sdn Bhd to manage their employee payroll and eLeave management. Enable all their mobile employees to enjoy the transformation of a digital HR workforce.

Featured Customer

Lee’s Frozen Food Sdn Bhd implements Web Time Attendance

Lee’s Frozen Food Sdn Bhd Implements Web Time Attendance and Mobile eLeave

We are please to have Lee’s Frozen Food Sdn Bhd Implements Web Time Attendance for its entire workforce on Mobile, Onsite Showrooms nationwide and at HQ to monitors its workforce attendance.

Lee’s Frozen Food Sdn Bhd  is a leading player in the food distribution industry since 1962. Now Lee’s are one of the largest food importer and distributor in the region with operations in Malaysia, Vietnam and Cambodia. Currently employ more than 500 employees with distribution across all major cities in these countries.

We are also helping Lee’s Frozen Food, to manage their eLeave Management giving employees access to mobile Leave Applications, Leave Approvals by managers, Planned Leave Calendar, auto leave calculations etc.

We enable check in through 3 methods

  1. Mobile GPS Location Check In / Out
  2. Web Check in through browser on your company network
  3. Fingerprint reader or Time clock devices

we cover all the angles in checking in your employees and gives you accurate data and location of each of your employees.

we track tardiness and undertime for all your employees and send out notifications to stake holders to be able to discipline their employees.

Featured Customer

Swagelok Malaysia embraces Mobile HR and HR Digitization Era

Swagelok Malaysia embraces HR Digitization Era

Swagelok Malaysia base in USJ Taman Perindustrian UEP has just come on board with us using our eRecruitment Management, Performance Appraisals, eTraining Management to manage their entire workforce Training needs.

Finance Department on the other hand is using our eClaims for 2 different companies under their group for all their client projects. This enable them to effective manage their claims better and control their cost to the company.

Swagelok product is sold in 92 countries worldwide and is a global conglomerate that has strong footprint all over the world with their superior products. We are happy that Swagelok Malaysia has come on board with us to utilize the latest technology to digitize their HR processes and embrace their employees to a mobile era.

Launching of HR Digitization Swagelok Malaysia

Our solution will significantly improve Employee Morale for easy access to informations and more engage with the HR Team. This will then enable HR Team to understand more on their employees needs and development.

Swagelok Malaysia spends heavily in employee training and believes training is part of their culture. Our Training needs analysis module will help HR team to identify these needs more easily.

https://malaysia.swagelok.com/

Mobile

Mobile is changing HR in enterprises

Mobile Workforce

Typical workforce is far less desk bound than previously, with many employees now working from home. Greater focus on employee engagement is starting to carve a niche for itself with mobile apps.

HR experts mobilising and streamlining some of their daily activities, employees can work more efficiently, increasing productivity. Businesses continue to adopt apps to help them recruit, develop and engage employees. These apps can help across a whole host of enterprise departments, from payslips to travel and even engaging with freelancers and contractors.

mobile apps

Recruitment on mobile

For instance, in the recruitment process, apps allow potential employees to assess and test their own skills before they are even shortlisted. They make them aware of their suitability for roles in their skills to apply for these roles.

Training on mobile

Training apps in particular are proving successful, as the multimedia nature of tablets render well to training videos, while an app can help companies track an employee’s completion progress on a given training program.

Gamification

“Gamification”, make things like training into a game, adding a fun element. The training apps can be used for higher engagement with learning materials, ensuring that they expand their knowledge and take a greater interest in learning

Salary Payroll

HR departments are also benefiting from apps that allow employees to track payrolls and benefits.  Valuable time is saved by not having to fill out lengthy administration paperwork and payslips for those in the HR department, and it also allows for less discrepancies, as employees are able to track their own payslips, which can be pulled up immediately by them in the case of an issue.

Time Off

Allow employees to request time off work, where availability and request processes can be tracked, without HR departments having to manually log this information or spend time deciphering whether the leave can be granted.

Solutions

Types of Shift Work

Different Types of Shifts

shift-work

What is the definition of work schedule?

A schedule, often called a roster, is a list of employees, and associated information e.g. location, working times, responsibilities for a given time period e.g. week, month or sports season. … In shift work, a schedule usually employs a recurring shift plan.

What is rotating shifts and how is it?

The term “rotational shiftwork” covers a wide variety of work schedules and implies that shifts rotate or change according to a set schedule. These shifts can be either continuous, running 24 hours per 7 days per week, or semi-continuous, running 2 or 3 shifts per day with or without weekends.

What are the hours of swing shift?

A swing shift might begin anytime from 1 p.m. to 4 p.m. and end eight or nine hours later, from 9 p.m. to midnight or 10 p.m. to 1 a.m. In a workplace that operates 24/7, the swing shift is the middle shift, sandwiched between the typical day shift and the overnight shift.

What is a flexible work schedule?

A flexible work schedule is an alternative to the traditional 9 to 5, 40-hour workweek. It allows employees to vary their arrival and/or departure times. Under some policies, employees must work a prescribed number of hours a pay period and be present during a daily “core time.”

What is a fixed shift rotation?

A fixed shift schedule has crews that always work the same shift. Usually one crew works a day shift, another works an afternoon shift, and a third works the night shift. A rotating shift schedule has the crews changing shifts, often on a weekly basis.

What are the hours of a day shift?

A morning work shift typically runs from 8 a.m. to 4 p.m. or 9 a.m. to 5 p.m. Unless your business is open 24 hours a day, managers of the morning shift have responsibility to get your business operating or open for the day. In retail, store managers commonly work these morning or regular day shifts.

What are the hours for an afternoon shift?

The afternoon shift is the second of three work shifts within a 24-hour period. There is no specific definition of what constitutes the afternoon shift. Many employers start the afternoon shift at 3 p.m. Full-time employees working an eight-hour shift would then end their shift at 12 midnight.

What are the hours of a night shift?

Hours and limits. Staff who regularly work at least 3 hours during the ‘night period’ are night workers. The night period is 11pm to 6am, unless the worker and employer agree a different night period. If they do, it must be 7 hours long and include midnight to 5am.

What is shift 1 2 and 3?

1st shift is the day shift 7am – 3 pm. 2nd shift is evening 3 pm to 11 pm. 3rd shift is the night shift 11 pm – 7 am

What is a 24 7 shift pattern?

The 24-48 shift pattern uses three teams (i.e. platoons) and three shifts to provide24/7 coverage. It consists of a 3-day cycle where each team works one 24-hour shift followed by 2 consecutive days (48 hours) off duty.

How does a 10 hour shift work?

The 6-4 6-4 6-4 Ten Hour Rotating Shift pattern uses 5 teams (crews) and 3 overlapping ten-hour shifts to provide 24/7 coverage. It consists of a 30 day cycle where each team works six consecutive 10–hour first shifts, followed by 4 days off duty, works six consecutive 10–hour third shifts, followed by 4 days off

What does it mean to work a split shift?

A split shift is a type of shift-work schedule where a person’s work day is split into two or more parts. For example, a person may work from 05:00 to 09:00, take a break until 2:00 and then return to work until 7:00.

What does it mean to work a double shift?

Working 4pm to midnight is a second shift – often called the “swing shift”, Working midnight to 8AM is the third shift – sometimes called the red eye shift or just the midnight shift. Working a double shift means working two of these shifts in a row such as working from 8am until midnight.

How does a 3 2 2 schedule work?

Each team works 2 consecutive day shifts, followed by 2 days off duty, works 3consecutive day shifts, followed by 2 days off duty, works 2 consecutive day shifts, followed by 3 days off duty, 2 consecutive night shifts, followed by 2 days off duty, works 3 consecutive night shifts, followed by 2 days off duty, works 2

What is a 12 hour rotating shift schedule?

The 2-2 3-2 2-3 rotating shift schedule uses 4 teams (crews) and 2 twelve-hour shifts to provide 24/7 coverage. It consists of a 4-week cycle where each team works 2 consecutive day shifts, followed by 2 days off duty, works 3 consecutive day shifts, followed by 2 days off duty, works 2 consecutive day shifts,

Employment

Drafting Employment Contract

Employment Contract

An employment agreement is a legal contract that establishes a formal employment relationship between an employer and an employee.

Having an employment agreement allows both an employer and employee to establish an understanding regarding the most important terms of employment such as job duties, length, compensation, termination, and general expectations. As for any contract, ensure that the contract spells out the offer, acceptance, and consideration. The following is an example of a preamble that covers those areas:

• The date of employment
• The job title and job scope
• The duration of the probation period
• The remuneration package
• The list of employee benefits
• The termination notice period
• The employee code of conduct

Pay Terms

There are national minimum wages that you must adhere to in an employment agreement.

General Standards – Hours, Leave, Termination

When drafting an employment agreement, you must include the hours you require employees to work, the leave that they are entitled to and the reasons and conditions surrounding termination and redundancy. It is important that these standards, are included in an employment agreement so your employees are aware of their rights and the standards they are required to meet to benefit your business.

Restraint of Trade / Non-Competition Clause

When recruiting employees, it is essential to ensure that they do not perform work or share trade secrets, intellectual property and information of your business with your competitors. It is also in your best interests to ensure that employees do not leave to start a rival business and potentially poach your customers or clients.

A restraint of trade clause or non-competition clause prevents your employees from becoming a competitor or joining a competitor during their employment and even after the duration of their employment with you.

Confidentiality Clause

It is important that the information, ideas and property of your business is protected. When working for you, your employees may come across a number of assets possessed by your business. In order to protect such assets and ensure that they are kept private and confidential by your employees, it is advisable to include a confidentiality clause in an employment agreement.

Employment Contract

Foreign Laborer

For employers who are hiring foreign labourers, they must ensure that the employment passes or work permits are in order before employing the foreign employee. The employer will be required to pay monthly levies for certain classes of foreign employees and take note of the quotes which are imposed by law that limit the number of foreign employees an employer gets to employ.

Every employment agreement is different and it is important that your employment agreements reflect the interests of your business, the type of business you have and the employees you recruit.

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